Instructions for Authors

Oral presentations

Each presentation session will be of 20 minutes duration.  Please conclude your presentation within 15 minutes leaving 5 minutes for Q & A.  The session chair will remind you of the time available.

You can upload your presentation into the conference centre system from 8am on Monday morning in the Peter Chalk Centre Upload & Preview Room (2.3).  You are encouraged to do this as soon as possible leaving plenty of time prior to your session.  Please bring your presentation on a USB memory stick.  We will be using Windows as our operating system and Microsoft Powerpoint as our standard template. 

Please use the template to prepare for your oral presentation. 

A prize will be awarded to the student with the best paper. Shortlisting will be based on reviewers’ comments on the extended abstracts. Those shortlisted for the prize will be informed by email prior to the conference. A panel of judges will assess the shortlisted extended abstracts based on the presentations. The winner will be announced on 4th September at the closing ceremony.

Poster presentations

Numbered poster boards will be available in the Peter Chalk Centre (Hall 1) from 8am on Monday morning and you are encouraged to mount your posters as soon as possible in time for the first poster session. Please use these after-lunch sessions (Monday and Tuesday) to stand by your poster and be available for conversation and explanation.
Please use this template to prepare your poster (size: A0, portrait orientation).  Please print your poster and bring to the conference.
A prize will be awarded for the best poster.  A panel of judges will assess all posters on their scientific contribution, relevance for practice, design/presentation and how much attention they attracted during the poster session.  The winner will be announced on 4th September at the closing ceremony. 

Extended Abstracts

Extended abstracts should be prepared in Word, using the CCWI 2019 template. This template has been designed with specific styles and formats embedded, to ensure consistency across all authors - incorrectly formatted submissions will not be accepted. When submitting your abstract, please rename the template file with the surname of the first author (and a number if submitting multiple abstracts (e.g. 'Smith01', 'Smith02').


Extended abstracts must be written in English and should not exceed two pages, including figures, tables and references. A 300 word summary, which will be printed in the conference programme, must also be provided during the submission process. This does not need to be repeated in the extended abstract.

Submission opens on 8th February 2019 and extended abstracts must be received by 12th April 2019. Notification of acceptance and classification will be provided by 7th June 2019.

If you have any queries about the extended abstract preparation and submission process, please contact the CCWI Secretariat.